Wake Forest University is committed to meeting the highest ethical and legal standards. The Conflict of Interest Policy is designed to reinforce a standard of conduct that engenders public trust in the University, preserves its reputation and financial well-being and protects it from exposure to unnecessary legal risk.
Members will strive to identify and avoid actual or potential conflicts of interest. Member means officer, Investigator, faculty engaged in sponsored research or exempt employee.
Complete transparency and full disclosure play a key role in reducing, eliminating or managing conflicts of commitment and conflicts of interest, whether real or perceived.
Public Accessibility for NIH Research COIs
WFU will respond in writing within five business days of any request for information concerning Significant Financial Interests disclosed to the Institution if they meet the following three criteria:
- The Significant Financial Interest was disclosed and is still held by the Investigator for the NIH-funded research project identified by the Institution in the grant application, progress report, or any other required report submitted to the NIH;
- The Institution determines that the Significant Financial Interest is related to the NIH-funded research; and
- The Institution determines that the Significant Financial Interest is a Financial Conflict of Interest.
Outside Interest Disclosure Process
The Outside Interest Disclosure process is automated and available online at the link below. To login, type your University username and password.
- Link to Disclosure
Off-campus users please note: The disclosure system can only be accessed on-campus or using a VPN connection. If you are off-campus, install VPN so you can access the disclosure system.
- Annual Disclosure Instructions
- Supervisor Review Instructions
Members must disclose actual or potential conflicts of interest:
Annually, those Members required to complete a disclosure will receive instructions for submitting the report and will be given 30 days to complete it and have it reviewed. The annual disclosure process generally takes place early in the calendar year.
Within 30 days of the Member’s awareness of a new actual or potential conflict of interest, Members are required to disclose the relationship.
Faculty engaged in sponsored research that have an actual or potential conflict of interest should work with their Reviewer and the COI Office to develop an appropriate Research Management Plan using the template link below. Subsequent year reporting for each management plan should be developed using the Research Interim Report template link below. Managed research requiring a trainee advocate should use the Research Trainee Attestation Memo found at the link below.
- Research Management Plan Template (downloads Word document)
- Research Interim Report Template (downloads Word document)
- Research Trainee Attestation Memo (downloads Word document)
Officers and exempt employees that have a non-research actual or potential conflict of interest should work with their Reviewer to develop an Administrative Management Plan using the template link below.
- Administrative Management Plan Template (downloads Word document)
The Conflict of Interest disclosure process and management plan process for Researchers is coordinated by the Conflict of Interest Office and their reviewer.
The Conflict of Interest Office will coordinate all other Members’ disclosure process and administrative management plan process with their Reviewer.
For questions, call 336-716-9300.
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